Case Study: Kaitech Automation How We Became a Long-Term Support Partner for a Tech Company With 6+ Years of Flexible, On-Demand VA Services
“HireVA has been part of our journey since the beginning. From marketing to CRM to hiring, they’ve handled tasks that helped us grow without the overhead.”
The Challenge
Kaitech Automation was in early stages of growth when they reached out for support. As a lean team, they had many operational gaps but didn’t want to invest in building out internal headcount for execution.
They needed a reliable partner who could:
Support day-to-day admin, content, and lead generation tasks
Flexibly scale support up or down as the company evolved
Deliver consistent output across multiple business areas - without micro-management
Our Solution:
We began with one virtual assistant placement – and over time, evolved into Kaitech’s trusted operations partner. We supported everything from daily admin to strategic execution.
Activities we supported:
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Website maintenance and content updates
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CRM management and lead handling
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Email list building and campaign execution
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Graphic design (banners, presentations, internal docs)
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Meeting note-taking and internal documentation
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Hiring support: job descriptions, shortlisting, coordination
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Reporting and marketing support
Our team flexed based on workload – supporting when needed, and scaling back when not.
Results & Outcomes:
Over 6+ years of collaboration, we’ve become Kaitech Automation’s reliable long-term backend support – helping them grow consistently without in-house overhead.
years of uninterrupted support across multiple departments
design, marketing, and operations tasks completed
Full CRM and lead workflows managed without internal hiring
“HireVA has been an integral part of our marketing team. They communicate clearly, adapt quickly, and always make themselves available when needed. The team brings consistency and a high level of professionalism across every task - from marketing and CRM to hiring and design. If they have time for you, don’t hesitate - bring them on board.”
- Kaitech Automation
Why This Worked ?
Why This Worked Because we didn’t just complete tasks — we adapted to their business as it evolved.
By embedding ourselves as an extension of their team, we enabled Kaitech to stay lean, focus on growth, and never worry about resourcing gaps.
Want Support Like This?
Looking for a flexible VA partner that grows with you? Let’s talk.
